Privacy Policy

Effective Date: 01/09/2025

Entity: European Society for Artificial Intelligence in Health (ESAIH)

1. Introduction
The European Society for Artificial Intelligence in Health (“ESAIH”, “we”, “us”, or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard personal information when you visit our website, become a member, or otherwise interact with us.

2. Data We Collect
We may collect the following categories of personal data:

Identity Data: name, professional title, organization, membership details.
Contact Data: email address, phone number, mailing address.
Payment Data: payment information for membership fees (processed securely by third-party payment providers; ESAIH does not store credit card numbers).
Technical Data: IP address, browser type, operating system, and device information.
Usage Data: pages visited, links clicked, and interactions with our content.
Marketing & Communication Preferences: your opt-ins for receiving newsletters and updates.

3. How We Use Personal Data
We process your data for the following purposes:

To provide membership services and manage your account.
To process membership payments and renewals.
To send newsletters, event updates, and communications (only if you have opted in).
To improve our website and digital services.
To comply with legal obligations (e.g. financial reporting).

4. Legal Basis for Processing (GDPR)
Our lawful bases for processing include:

Contractual necessity – to provide membership services.
Consent – when you subscribe to newsletters or marketing communications.
Legal obligation – to comply with tax and regulatory requirements.
Legitimate interests – to improve our services, ensure security, and promote our mission.

5. Data Sharing
We do not sell your personal data. We may share data with:

Service providers (e.g. payment processors, IT support, email newsletter platforms).
Event partners if you register for a joint event (with your consent).
Legal authorities if required by law.

6. Cookies & Tracking
Our website uses cookies and similar technologies to:

Ensure website functionality.
Analyze website usage.
Improve user experience.

You can manage cookie preferences via your browser settings.

7. Data Retention
We retain personal data only as long as necessary:

Membership records: kept for the duration of membership and up to 6 years after termination (for legal purposes).
Marketing data: kept until you unsubscribe.
Technical/usage logs: retained for security and analytics purposes, typically no longer than 12 months.

8. International Transfers
If personal data is transferred outside the European Economic Area (EEA), we ensure it is protected with appropriate safeguards (such as Standard Contractual Clauses).

9. Your Rights (GDPR)
You have the right to:

Access your personal data.
Request correction or deletion.
Restrict or object to processing.
Data portability.
Withdraw consent at any time (for newsletter subscriptions).
Lodge a complaint with your local Data Protection Authority.

10. Security
We implement technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

11. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for their privacy practices.

12. Contact Us
For any privacy-related requests or questions, please contact:
European Society for Artificial Intelligence in Health (ESAIH)

Email: office@esaih.org
Address: Via Canova 15, 6900 Lugano, Switzerland